Truck Rental operators licenceIn their attempt to lower and optimise costs, road transport companies in Europe are trying to apply a cross border truck rental schemes to their international business. One of the most common mistakes is renting trucks, registered in one EU member state to a haulage operator (holder of community authorisation), registered in another member state. Let’s look at this example:

A Dutch family road transport company has 10 tractor units, registered in the Netherlands. They face the problem with the extremely low profit margins for general haulage and are seeking a way to optimise costs so they stay in business. Since the EU provides ‘access to the market’ strategy to all businesses, the Dutch family owned company decide to register a subsidiary road transport company to another cheaper EU country (e.g. Bulgaria) and operate under the Bulgarian Operators licence. One of the first questions every haulage company asks itself is

Can I rent my lorries to a haulage operator, registered in another EU country?

The short answer is No. The long answer can be found in Article 2, point 1 letter ‘a’ in the EU Directive 2006/1/EC:

1. Each Member State shall allow the use within its territory, for the purposes of traffic between Member States, of vehicles hired by undertakings established on the territory of another Member State provided that:

(a) the vehicle is registered or put into circulation in compliance with the laws in the latter Member State;

The above text, said in plain English means that holder of EU operators licence can operate with trucks, registered only in his own country. Lorries, registered in one country can not be rented to operator, registered in another country. This is also effective to subsidiary companies or companies, connected in another legal way.

Some companies are renting trucks, but how?

If you do such kind of renting in your current business model, you should stop doing it immediately! This could cause your licence to be revoked and also lead to loss of repute to your company, your transport manager and company owner(s)/director(s). If you see some companies are doing this, it is most probably because they never consulted a transport solicitor, who specialises in international transport law.

The process of operating through a company, having O licence from another EU country can be long, expensive and legally questionable if it is a DIY venture. Luckily MH Legal and it’s subsidiary MH Think in UK can provide professional flagging out service and on-going transport management, including professional transport accounting services. We make sure you stay legal throughout Europe and lower your costs to the lowest levels in EU.

Read more solicitor advice here:


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